Public Comment Procedures

Submitting written comments
Written public comments are accepted by email at [email protected]. They must be received by noon on the day of a Council meeting, or four hours before committee meetings.

When you may comment
Public comment periods are included in regular sessions. At City Council meetings, there are typically two public comment periods - an open comment period where attendees may discuss agenda action items or any other topic not on the agenda, depending on the meeting type, and a comment period for agenda items.

Time limits
Speakers are allotted three minutes to present their comments without interruption. Public comment may be limited to two minutes per person, as noted in specific agendas.

How to participate in person or virtually
At City Council meetings, arrive early to fill out a public comment form or card and submit it to the City Recorder prior to the start of the meeting. If attending virtually, you must request to speak at least 24 hours before the meeting to receive access instructions.

Rules during testimony
Speakers should address the City Council as a whole, not individuals (i.e. - if individuals from the same group would like to comment, please assign one person to comment for the group). Newport City Council holds two public comment periods, one for comments regarding agenda items, and one for other topics. All other committees have one public comment period.

Conduct expectations
Remarks must remain civil and relevant. Offensive or disruptive behavior may result in removal. The City Council rules do not allow debate between the public and City Council during the comment period.